Website Privacy Policy
Effective Date: August 12, 2026
Hawthorne OB-GYN (“we,” “us,” or “our”) respects your privacy and is committed to protecting information you provide through this website. This Website Privacy Policy explains what information we collect through our website, how we use it, how it may be shared, and the choices available to you.
This Website Privacy Policy applies to information collected through this website. It does not replace or modify our Notice of Privacy Practices, which describes how we use and disclose Protected Health Information (PHI) in connection with the provision of healthcare services.
1. Information We Collect
Information You Provide to Us
If you voluntarily submit information through a form on this website, we may collect the following information:
- Your name
- Your email address
- Your telephone number
We collect this information only when you choose to provide it to us, such as when submitting an inquiry or requesting that we contact you.
Please do not submit sensitive medical information, medical records, or other confidential health information through a general website form unless the website specifically indicates that the information may be submitted securely for that purpose.
Information Collected Automatically
When you visit this website, the website’s hosting and security systems may automatically receive limited technical information necessary to deliver and protect the website. This may include information such as your IP address, browser or device information, the date and time of your visit, and the web pages requested.
This website does not use Google Analytics or similar analytics services to track, analyze, or profile visitors, and does not use advertising or behavioral tracking technologies.
We do not use this technical information to identify individual visitors or to create profiles about their use of the website. Any technical information retained by the website’s hosting or security systems is used for purposes such as operating, maintaining, securing, and troubleshooting the website.
2. How We Use Information
Information submitted through a website form may be used to:
- Respond to your inquiry
- Contact you by telephone or email
- Provide information about our practice or services
- Respond to requests you submit through the website
- Maintain and administer the website
- Comply with applicable legal and regulatory requirements
Limited technical information collected automatically may be used to:
- Operate and maintain the website
- Improve website performance and reliability
- Protect against unauthorized access or malicious activity
- Diagnose technical problems
- Comply with applicable legal obligations
We do not sell personal information collected through this website or use information submitted through the website form for third-party advertising.
3. Cookies and Website Functionality
This website uses cookies and similar technologies that are necessary for the operation and performance of the website. These technologies may be used to:
- Deliver website content efficiently
- Improve page loading through caching
- Maintain basic website functionality
- Protect the security of the website
We do not use cookies for advertising or behavioral tracking purposes.
If a cookie consent banner is presented, it is intended to inform visitors about the website’s use of cookies and provide any choices required by applicable law.
4. How We Share Information
We do not sell or rent personal information collected through this website.
Information submitted through a website form may be accessible to authorized personnel of Hawthorne OB-GYN who need the information to respond to your inquiry or request.
Limited information may also be processed by service providers that host, secure, maintain, or support the website or website form. These providers may process information solely as necessary to provide their services and are expected to safeguard information in accordance with applicable law.
We may also disclose information when required or permitted by law.
If information submitted through this website becomes Protected Health Information in connection with your treatment or healthcare services, that information will be handled in accordance with our Notice of Privacy Practices and applicable HIPAA requirements.
5. Third-Party Websites and Services
This website may contain links to third-party websites or services for your convenience. We do not control those websites and are not responsible for their privacy practices, security, content, or availability.
We encourage you to review the privacy policies of any third-party websites you visit.
6. Data Security
We use reasonable administrative, technical, and physical safeguards designed to protect information associated with this website. These measures may include encrypted connections (HTTPS), secure hosting environments, access controls, and other reasonable security practices appropriate for the information maintained.
While we take reasonable precautions to protect information, no method of electronic transmission or storage can be guaranteed to be completely secure.
7. Data Retention
Information submitted through a website form is retained only for as long as reasonably necessary to respond to your inquiry, provide requested services, maintain appropriate business and legal records, or as otherwise required or permitted by law.
Technical website logs and similar operational information are retained only for as long as reasonably necessary to maintain the security, operation, and performance of the website or as otherwise required by law.
If information becomes part of a patient’s medical or healthcare record, applicable medical-record retention requirements and our Notice of Privacy Practices may apply.
8. Your Privacy Choices and Rights
Depending on your state of residence and applicable law, you may have certain rights regarding your personal information. These rights may include requesting access to, correction of, or deletion of personal information where applicable.
You may also contact us regarding questions about information you have submitted through this website.
Because this website collects only limited information and does not use analytics or advertising tracking technologies, certain privacy rights may have limited application to information collected through the website.
Nothing in this section limits rights provided to you under applicable federal or state law, including rights relating to Protected Health Information under HIPAA.
9. Children’s Privacy
This website is intended for a general audience and is not directed toward children under the age of 13. We do not knowingly collect personal information from children through this website.
10. Notice of Privacy Practices
Our Notice of Privacy Practices explains how we use and disclose Protected Health Information in connection with our healthcare services and describes patients’ rights under HIPAA.
The Notice of Privacy Practices is separate from this Website Privacy Policy and should be reviewed for information regarding the use and disclosure of Protected Health Information.
11. Changes to This Website Privacy Policy
We may update this Website Privacy Policy from time to time to reflect changes in our practices, website functionality, or applicable law.
When we make changes, we will update the Effective Date at the top of this policy. The revised policy will become effective when posted on this website.
12. Contact Us
If you have questions regarding this Website Privacy Policy, the information you have submitted through this website, or your privacy rights, please contact:
Hawthorne Obstetrics & Gynecology
4605 Country Club Road
Winston-Salem, NC 27104
